Job Vacancy Office Administrator

Family Fostering Partners- About Us

We are an Independent Fostering Agency who have operated since 2015. As a family owned and managed agency, we have a focus on offering high quality care to our foster parents and young people and a supportive working environment for our staff. We are in the process of relocating our growing service from our current base at Leominster to a new base in Hereford town center and are looking for an enthusiastic individual to join the team in Hereford as our Office Administrator. The new office has free parking which you will be able to utilize on your working days.

Benefits of working for us include

• Generous Annual Leave entitlement: 30 days annual leave, in addition to Statutory Bank Holidays
• Length of Service Award: An additional 5 days annual leave after 5 years’ service
• Paid staff membership to Foster Talk, with employee benefits and rewards
• Free comprehensive Private Health cover (subject to satisfactory probation)
• Competitive business mileage rates
• Employers contributory pension scheme
• High levels of support and a great working environment

If you are interested in finding out more about the role then we would LOVE to hear from you. Feel free to drop us an e mail on info@familyfosteringpartners.co.uk to request an application form.

Family Fostering Partners Job Description, Office Administrator

Job Description and Person Specification for Office Administrator

As the Office Administrator you will be responsible for providing professional, comprehensive and flexible administrative support to our growing team of Link Worker and Managers.

Key Responsibilities

• Providing a reception and hospitality service
• Day to day general administrative tasks
• Supporting Managers and Link Workers with administrative tasks
• Dealing with telephone enquiries and post
• Processing checks and paperwork
• Producing documents to a deadline
• Proactively ensuring the office environment has adequate supplies and is well maintained
• Using our database systems to input and update information and ensuring compliance with auditing, processing and renewing relevant checks
• Producing relevant statistical information when required
• Providing administrative support to Foster Panel in England
• Completing minutes for Foster Panel in England.

Knowledge, Skills and Experience required

• High professional standards and an ability to adhere to GDPR and confidentiality policies.
• Excellent administrative skills, and an ability to deal sensitively and professionally with both internal and external customers.
• Previous administrative work experience in an office environment.
• Previous experience of minute taking.
• Experience of utilising a range of IT programmes and maintaining database systems.
• A good knowledge of Microsoft Office, Word & Excel.
• Ability to work with confidential information.
• Ability to work with a degree of autonomy, in a flexible and creative manner, whilst observing policies and procedures.
• Ability to work as part of a team.
• Ability to assimilate new technology and systems quickly.
• Attention to detail and the ability to complete work accurately and to deadlines.
• Willingness to contribute to effective supervision.
• Commitment to carrying out all responsibilities in an anti-discriminatory manner.
• Ability to self-motivate, be proactive and work on own initiative.

Family Fostering Partners values and celebrates diversity and want a workforce which represents the communities we serve. We ensure that no applicant or employee is treated unfairly on the basis of race, gender, age, disability, religion or identity.

Family Fostering Partners is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.